Provident Fund (PF)

PF contributions, EPF/EPS split, ECR filing, UAN, and how Omnivoo manages your provident fund.

The Employees’ Provident Fund is a mandatory retirement savings scheme under the Employees’ Provident Fund and Miscellaneous Provisions Act, 1952. Both the employee and employer contribute monthly. Omnivoo manages all PF registrations, contributions, and filings.

How PF Works

Every month, two contributions are made:

Contributor	Rate	Basis
Employee	12% of Basic + DA	Deducted from salary
Employer	12% of Basic + DA	Part of CTC (not deducted from salary)

Both contributions are calculated on Basic Salary + Dearness Allowance (DA), up to the EPF wage ceiling. The ceiling is ₹25,000 a month from the September 2026 payroll. It was ₹15,000 before that. Each contribution is rounded to the nearest rupee.

Where the Money Goes

The employer’s 12% is split between two sub-accounts:

Fund	Rate	Purpose
EPF (Employee Provident Fund)	3.67% of Basic + DA	Retirement savings (earns interest)
EPS (Employee Pension Scheme)	8.33% of Basic + DA (on max ₹25,000)	Pension after retirement

The employee’s full 12% goes to the EPF account.

From the month you turn 58, nothing more goes to EPS. The employer’s full 12% goes to your EPF account instead.

The same happens if your PF has no pension share at all. That is the case if you first joined PF after 1 September 2014 on more than ₹15,000 a month, and your PF passbook shows it. Tick My PF has no pension (EPS) share beside your UAN on your profile, and payroll puts the employer’s full 12% in your EPF from the next run.

Example: Employee with Basic + DA of ₹50,000/month:

	Calculation	Amount
Employee EPF contribution	12% of ₹25,000*	₹3,000
Employer EPF contribution	12% of ₹25,000 less EPS	₹917
Employer EPS contribution	8.33% of ₹25,000*	₹2,083

*Contributions are capped at the ₹25,000 (Basic + DA) ceiling for the statutory minimum. If you were hired with PF on your full Basic + DA, payroll deducts 12% of the full amount from you and adds the same from your employer every month. The EPS portion is always capped at the ceiling whichever your employer chooses. For payroll months before September 2026 the same example works out to ₹1,800, ₹550 and ₹1,250 on the old ₹15,000 ceiling.

EDLI

Alongside PF, your employer pays EDLI (Employees’ Deposit Linked Insurance) at 0.5% of Basic + DA, capped at the same wage ceiling (₹125 a month at ₹25,000). It is an employer-only cost, so it never comes out of your salary, and it funds a life-insurance benefit tied to your PF membership.

When PF does not apply

PF is not deducted in two cases:

• Your employer’s establishment is not covered. The Act binds an establishment below the twenty-employee threshold to nothing at all, so no one there contributes.
• You have no UAN and your Basic + DA is above the ceiling (₹25,000 from September 2026). Under para 2(f) you are an excluded employee, and neither side contributes. If you already have a UAN from a previous job, give it during onboarding and PF applies as normal.

EPF currently earns interest at approximately 8.25% per annum (rate set by EPFO annually). This interest is tax-free up to ₹2,50,000 of annual EPF contributions.

UAN (Universal Account Number)

Every PF member gets a UAN (Universal Account Number), a permanent, portable PF ID:

• New employees: If you do not have a UAN, Omnivoo creates one during onboarding.
• Existing UAN: If you already have a UAN from a previous employer, provide it during onboarding. Omnivoo transfers your PF account under the same UAN.
• EPFO member portal: Track your PF balance at unifiedportal-mem.epfindia.gov.in.

Always keep your UAN linked to your Aadhaar and bank account. This makes PF withdrawal and transfer faster when you change jobs.

ECR Filing

Omnivoo files the Electronic Challan cum Return (ECR) with EPFO every month:

1. By the 15th of each month, Omnivoo deposits PF contributions for the previous month.
2. The ECR includes employee-wise contribution details.
3. EPFO processes the ECR and credits individual PF accounts.
4. Employees can verify credits on the EPFO member portal within 3-5 business days.

PF Withdrawal

You can withdraw PF in these situations:

Situation	What You Can Withdraw
Retirement (age 58)	Full EPF + EPS pension
Unemployment (60+ days)	Full EPF balance
Home purchase	Up to 90% of EPF balance (after 5 years of service)
Medical emergency	Up to 6 months’ Basic from EPF
Marriage	Up to 50% of employee’s share from EPF
Education	Up to 50% of employee’s share from EPF

Withdrawing PF before 5 years of continuous service makes the employer’s contribution taxable. The interest earned also becomes taxable. It is generally better to transfer PF when changing jobs rather than withdrawing.

PF Transfer When Joining Omnivoo

If you had a PF account with a previous employer:

1. Provide your existing UAN during onboarding.
2. Omnivoo initiates a PF transfer request online.
3. Your previous employer approves the transfer.
4. The balance is transferred to your new PF member ID under the same UAN.
5. Transfer typically takes 15-30 days.

For Employers: PF Compliance

Omnivoo handles all PF compliance:

• Monthly ECR filing and contribution deposit
• Annual PF returns
• UAN generation and management
• Transfer requests for new joiners
• PF settlement for exiting employees

Employers do not need to interact with EPFO directly. All PF costs are included in the employee’s CTC.