Payroll Settings & Configuration

See your payout day, and configure currency and approval workflows for your payroll.

Before running your first payroll, you need to configure a few key settings. These show when your team gets paid, set what currency you’re invoiced in, and decide who needs to approve each payroll run.

Getting There

1. Open Pay

   Click Pay in the sidebar.

2. Click Settings

   Click the Settings button (top right). You can also go directly to /employer/pay/settings.

3. Review the sections

   You will see sections for Pay Schedule, Currency, and Approval.

If this is your first time setting up payroll, you must complete these settings before you can create your first payroll run.

Pay Schedule

Salaries go out every month on the 5th. When the 5th is a Sunday, a 2nd or 4th Saturday, or a bank holiday, they go out on the working day before, so a long weekend can move payday to the 2nd, 3rd or 4th.

The Pay Schedule section shows your payout day. You can’t change it here. To have salaries paid on the 1st instead, contact support. Payroll runs that haven’t been paid yet move to the new day with it.

Pay each payroll invoice a few days before payday. A bank transfer to Omnivoo takes 1 to 3 business days to arrive, and salaries go out on payday once it has.

Currency

Payroll is invoiced in the currency you chose at onboarding. Settings shows it but you can’t change it here. To change it, contact support.

Approval Settings

Control whether payroll runs require manual approval before processing.

Require Approval

Toggle the Require approval before processing checkbox. It is checked (on) by default.

• On (recommended): Every run is saved as a draft first. Someone who is not an approver clicks Submit for approval, and an approver either approves it, which generates the invoice, or sends it back to draft with what needs to change. Approvers can approve their own drafts directly.
• Off: Anyone who runs payroll can approve a draft and generate the invoice themselves.

Disabling approval means whoever prepares a run can also invoice it. This is convenient for small teams but removes the safety net of a second pair of eyes on salary amounts.

Selecting Approvers

When approval is enabled, you can designate specific team members as approvers:

1. Check the Require approval before processing box.
2. A list of eligible team members appears below.
3. Select one or more team members by checking the box next to their name.
4. Only users with Owner, Admin, or Admin Employee roles in your workspace appear as options.

Each approver is shown with their name, email, and role for easy identification.

If no specific approvers are selected, anyone who can run payroll can approve. Submitted runs are then emailed to all of them.

Saving Your Settings

After making changes:

1. Click Save Settings at the bottom of the page.
2. A green confirmation message appears when settings are saved successfully.
3. Click Cancel to discard changes and return to the Pay page.

Save Settings is disabled for read-only users (the tooltip reads “You have read-only access”).

Changes apply to future payroll runs only. In-progress runs are not affected.

How Settings Affect Payroll Runs

Setting	Effect on Payroll Runs
Payout day	Every run is paid on the 5th (or the 1st), the working day before when that is a bank holiday
Currency	The currency every payroll run is invoiced in, set at onboarding
Approval required	Adds or skips the “Waiting for approval” step in the payroll workflow
Approvers	Controls who sees Approve and generate invoice and Send back, and who gets the approval email

Review your payroll settings at the start of each fiscal year. New approvers joining the team are the most common reason to update.