Your Profile

Your employment record, your salary breakdown, your statutory IDs and your account security.

Profile is everything you are on Omnivoo: the employment you are on, what it pays, the numbers payroll files against, and the account you sign in with. Your statutory IDs are edited here.

For updating bank account details specifically, see the dedicated guide: Updating Bank Details.

This same statutory-IDs form is reused as the Personal IDs step of the guided onboarding wizard (deep link ?step=personal-ids). If you are a new hire still setting up your account, you fill it in there. See Setting Up Your Account (Onboarding).

Opening Your Profile

Open the avatar menu at the bottom of the sidebar and click Profile. It lives at app.omnivoo.com/employee/profile.

From Home, the Full breakdown button on the salary card opens the same page, and so does the Add your PAN and UAN task when it appears.

What Is on the Page

Section	What it holds
Your name and status	Your name, job title, company and employment status badge
Employment details	Your employer of record, the client you work with, start date, country and contract type
Salary breakdown	Monthly CTC, every earning and deduction line, and your net take-home
Statutory IDs	PAN, UAN and ESI, editable here
Bank account	A link through to the Bank account page
Security	Passkeys, your active sessions, and account deletion

The statutory-IDs form arrives with your current PAN, UAN and ESI pre-filled.

Statutory IDs

PAN Number

Your Permanent Account Number is required for TDS deductions and tax compliance.

• Format: 5 uppercase letters, 4 digits, 1 uppercase letter (e.g., ABCDE1234F). The field shows the help text “Format: ABCDE1234F”.
• The input is automatically uppercased and capped at 10 characters.
• The form validates your PAN in real time. If the format is incorrect, it shows the error “Invalid PAN format. Expected: ABCDE1234F” and the Update Profile button is disabled until you fix it.

Your PAN must match the PAN registered with the Income Tax Department. An incorrect PAN can lead to higher TDS deduction (at 20% instead of the applicable slab rate) and issues with your Form 16 and ITR filing.

UAN Number

Your Universal Account Number links all your Provident Fund accounts.

• If you already have a UAN from a previous employer, enter it here so your PF accounts are linked.
• If this is your first job, leave it blank. The field’s help text reads: “Leave blank if you don’t have a UAN yet, your employer will allocate one when payroll runs.”
• Once a UAN is entered, My PF has no pension (EPS) share appears under it. Tick it if your PF passbook shows no pension share, so the employer’s full 12% goes to your EPF. See Provident Fund.

ESI Number

Your Employee State Insurance number, applicable if your monthly gross salary is below the ESI threshold (currently Rs 21,000).

• If ESI is not applicable to you, leave it blank. The field’s help text reads: “Leave blank if you earn above the ESI salary threshold (currently Rs 21,000/month), ESI does not apply to you.”

Editing and Saving

1. Update the fields you need to change

   Update the fields you need to change.

2. Check the PAN validation

   The form validates PAN format as you type and on blur:

   • PAN format is checked against the pattern: 5 uppercase letters, 4 digits, 1 uppercase letter (e.g., ABCDE1234F). Letters are auto-converted to uppercase.
   • If the format is invalid, the Update Profile button is disabled.
   • PAN is optional, so you can leave it blank without triggering a validation error.
3. Click Update Profile

   Click Update Profile. While the save is in progress the button reads Updating….

4. Confirm the save

   A toast notification appears in the top-right corner for about four seconds: “Profile updated successfully.” on success, or an error message if the save fails. You stay on the profile, so you can carry on to the next section.

Bank Account Section

Bank details are not edited inline here. Click Manage bank account to open the dedicated Bank account page, which is also Pay then Bank account in the sidebar.

Double-check your statutory IDs before saving. Incorrect PAN or UAN can cause issues with tax filings and PF transfers that are time-consuming to resolve.

How Changes Affect Your Payroll

Change	Payroll Impact
PAN Number updated	TDS is filed against the new PAN from the next payroll cycle. Previous months’ TDS remains under the old PAN, and corrections require a revised TDS return by the employer.
UAN Number updated	PF contributions are routed to the linked UAN from the next payroll cycle.
ESI Number updated	ESI contributions are linked to the new ESI number from the next payroll cycle.
Bank Details updated	Salary is credited to the new account from the next payroll run. See Updating Bank Details for details.

Changes to statutory IDs take effect from the next payroll cycle. If payroll for the current month has already been processed, your changes will reflect in the following month’s payslip.

What You Cannot Edit

Some profile fields are managed by your employer or Omnivoo and cannot be edited directly:

• Name: Contact [e-mail] with supporting documents (e.g., gazette notification, marriage certificate) to request a name change.
• Email: Your login email is set during onboarding. Contact support to change it.
• Job Title: Managed by your employer.
• Start Date: Set when your employment begins.
• Salary Structure: Managed by your employer through payroll settings.

Troubleshooting

PAN Validation Error

If the form rejects your PAN:

1. Ensure all letters are uppercase.
2. Verify the format: 5 letters, 4 digits, 1 letter (e.g., ABCDE1234F).
3. Check for accidental spaces before or after the PAN.
4. If your PAN genuinely does not match the standard format, contact [e-mail].

Changes Not Reflected on Payslip

If you updated your details but the payslip still shows old information:

1. Verify that the save was successful by reopening your profile.
2. Changes take effect from the next payroll cycle, so check the following month’s payslip.
3. If the issue persists after the next payroll cycle, contact [e-mail].

For any other profile-related questions, contact [e-mail].